Longitudinal follow-up of your patients, with questionnaires and self-observations

Longitudinal follow-up means seeing how a patient changes between sessions and over the whole course of therapy. Theramate builds it with two tools. Psychometric questionnaires measure, self-observations capture daily life. Every response comes back to the file, dated, scored and comparable with the previous one.

Two tools, one follow-up

Both live in the same place, in « Clinical tools », under « Patient tools ». The patient responds from their phone, and you never copy out a score.

A catalogue of psychometric questionnaires

You filter by category and choose from the scales most widely used in practice.

Administering a questionnaire in session or remotely

• « Fill with patient » for an administration in session, on your computer or your iPad.
• « Share with patient » for a remote administration, by email or with a link to copy.

The patient opens the link without an account. The page adapts to the phone, a bar shows progress and any skipped questions are flagged before sending.

The questionnaire can also come from the session. If you note “repeat the PCL-5 in a month”, Theramate turns it into a task with a « Send » button. Nothing goes out without your approval. Tasks are described in Everything Theramate prepares when you close a session.

Scoring, automatic

As soon as the patient responds, Theramate calculates the score. Reverse-scored items, subscales, cut-offs and screening rules are applied for each instrument. When the scale provides for it, as with the AUDIT-C, the interpretation takes sex and age into account.

You receive a « Questionnaire completed » notification, which shows neither the patient’s name nor the name of the scale. Each response gives you three views.

• « Interpretation », with the subscales and the scores by domain.
• « View responses », item by item.
• « Norms », which opens the scale’s scoring guide.

Progress, administration after administration

Responses are grouped by questionnaire, because it is the scale that is compared over time. A curve plots the score of each administration, the change since the previous one is shown alongside, and each administration keeps its date on a timeline. A PCL-5 at intake, another at three months, a third before the end of therapy, and progress can be read at a glance.

Import your own questionnaires

A licensed scale, one from your training or one built by your team comes into Theramate in a few minutes.

The imported questionnaire then works like those in the catalogue. It is shared by link, scored automatically and tracked over time. You can correct it whenever you like with « Edit ».

Self-observations, tailor-made

A self-observation is a form the patient fills in between sessions. You create it with « New self-observation », describing what you want to track, as you would to a colleague. The assistant writes a short introduction for the patient and chooses the fields.

The available fields are free text, slider scale, checkbox, multiple choice with an « Other » answer, date and time. To adjust the form, you ask the assistant (“add the duration of the episode”), and the rest of the form stays as it is.

When a task from the session calls for a diary, Theramate prepares the draft in the background and lets you know with « Self-observation ready ».

Sharing, in a few settings

For discretion, the email never shows the title of the self-observation. The patient responds in their own language, rereads what they sent with « View my previous responses » and keeps it with « Export as PDF ».

Every response, summarised and dated

With each submission, Theramate writes a « Response summary », short and faithful to what the patient wrote, without interpretation. A blue dot marks unread responses. You browse the current month or the whole history.

In session, what is new

During preparation and during the session, the « Tools & Reports » panel brings together everything that has come in. Self-observation responses are split into « Since the consultation of … » and « Earlier ». You start the session knowing what the patient has been through since last time.

A follow-up your assistant and your reports can read

• The intervision assistant reads the scores with their dates and their trend, for example a PCL-5 that went from 52 to 31. You can ask it how the patient has progressed since the start of therapy.
• Clinical reports, such as the « Therapeutic evolution review » or a letter to the GP, draw on the actual scores and on the patient’s responses.
• The file export includes every administration, the scores, the responses and the self-observations.

Giving the follow-up back to the patient

From the responses to a self-observation, « Prepare a report » writes a « Your observations » document for the patient. It suggests avenues to explore together. You review it, then « Preview and share » sends it by email protected by the patient code, prints it or downloads it.

Protected responses

• Responses received by link are encrypted with a key unique to each practitioner.
• Each link is unique, time-limited and can be deactivated.
• Notifications stay neutral.
• Your file is hosted and operated in the European Union, on HDS v2.0 certified infrastructure.

The details are on the security page. The patient follow-up page presents all the tools for follow-up between sessions.

The criteria for choosing practice software are gathered in How to choose software for your therapy practice in 2026.

Frequently asked questions