Theramate Theramate

The software that
amplifies
your entire
therapy practice.

From consultations to patient follow-up, from scheduling to billing, a cohort of specialized assistants supporting you on all fronts, without ever interfering with your way of working.

Your entire caseload, in one space.

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calendar · caseload · consultations · billing · questionnaires · reports · portal

Built for
Clinical psychologists Psychotherapists Psychiatrists Neuropsychologists
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01Our DNA

Three convictions. One vision.

Theramate was born from a reality on the ground: therapists deserve a tool that matches their practice.

i.

Everything in one place

Notes, calendar, billing, questionnaires, reports, patient follow-up: one integrated tool covering your whole practice, with no juggling between disconnected platforms.

And more than a tool: a virtual team at your side. A second clinical opinion at any hour, a briefing that prepares your days, analyses that surface the patterns.

  • Consultations, calendar, billing, documents: in one place
  • A library of clinical reports in one click
  • A second clinical opinion and a daily briefing
  • You stay in control, always
ii.

That respects how you work

Theramate adapts to you, not the other way around. Take notes on your laptop keyboard, with Apple Pencil on iPad, or let audio recording be your third ear during the session.

And this summer, an iPhone app goes everywhere you do: walking sessions, quick fixes on the move, your workspace always up to date.

  • Free-form notes: keyboard, handwriting, audio
  • Create your own tracking tools in natural language
  • Proactive assistants that are never intrusive
  • Your data belongs to you, always
iii.

And remembers everything

Other tools are scribes: they note and forget. Theramate builds a structured clinical memory that grows with every session. Family dynamics, behavioral patterns, therapeutic evolution: everything is connected, nothing is lost.

  • Longitudinal memory per patient
  • Cumulative analysis across months of follow-up
  • Detection of patterns invisible to the naked eye
  • AES-256 encryption, hosted in Europe

Taking care of those who take care.

Theramate amplifies your expertise. It does not replace it.

02Product view

Theramate covers your entire practice.

Faithful transcription, session write-ups, specialized clinical extractions, calendar, billing: the everyday work of a good tool, Theramate already does. The difference is behind it. Every session feeds a clinical memory that grows over time; the assistants read the patterns, put the follow-up in perspective and give you intervision on demand.

01 · Consultations

Capture the session the way you already work

Keyboard, transcribed audio, Apple Pencil or video consultation on our European servers. On closing, everything joins the record: summary, updated file, analyses.

  • Four capture modes, combinable
  • Transcription with speaker identification
  • Secure video, video is never stored, audio is deleted after processing
Explore consultations
chevron_left Consultation En consultation
videocamVisio
B I format_list_bulleted mic

Le patient se présente détendu,

plus posé qu'au dernier rendez-vous.

Enregistrer
person
verified_userSalle sécurisée
person Vous
mic videocam call_end
Enregistrement
12:48
Thér.Depuis la dernière séance, comment ça s'est passé ?
Pat.Beaucoup moins de crises, j'ai pu reprendre le travail.
play_arrow 12:48
Arrêter
Consultation anxiété TCC
location_onEn cabinet
format_bold format_italic format_list_bulleted title
Enregistré

Patient exprime une réduction des crises depuis 2 semaines.

Identifie mieux les signaux précurseurs.

Restructuration cognitive en cours ▍

auto_awesomeAssistant Résumé
Pensées catastrophiques récurrentes. Proposer une fiche d'exposition graduée ?
Créer la fiche

Anxiété sociale en nette diminution

Techniques de respiration acquises

Exposition graduée → relation au père

Objectif : 3 expositions / semaine

Revoir l'échelle SUDS au prochain RDV

undo redo edit ink_eraser
1 / 5 Terminé
02 · Patient record

A structured clinical memory, not a drawer of notes

Living clinical file, documents, questionnaires, history: everything encrypted, organised, findable. Importing your existing files is included.

  • File updated after every session
  • Import PDF, Word, scanned notes, audio
  • Clean export and transfer, to patient or colleague
Explore records
folder_shared Dossier patient
lockChiffré
Fiche clinique Documents Questionnaires Historique

Synthèse

Suivi TCC, anxiété sociale. Nette amélioration depuis mars, exposition graduée en cours.

anxiété TCC exposition

Documents récents

picture_as_pdf Bilan neuropsychologique.pdf 12 p.
description Courrier au médecin traitant hier
sync Mis à jour automatiquement après chaque séance
03 · AI assistants

Assistants that already know the record

Intervision, letter writing, document analysis, session summaries: every assistant works on the patient's actual record.

  • Letters and reports written in your tone
  • Assessments and documents analysed in a few questions
  • A second perspective on the case, on demand
Explore assistants
chat_bubble Assistant Intervision En ligne
Quels thèmes récurrents depuis mars ?

Trois thèmes se dégagent du dossier :

  • • Anxiété sociale (12 mentions)
  • • Relation parentale (8 mentions)
  • • Troubles du sommeil (6 mentions)
Voir les extraits liés
Poser une question sur le dossier… arrow_upward
04 · Continuous follow-up

Between two sessions, you keep the thread

Design a self-observation in plain language, share it to the patient along with your questionnaires, validated or your own. Results consolidate on their own: scores, trends, clinical thresholds watched. You walk into the session already knowing what shifted.

  • Self-observations designed in plain language, questionnaires validated or your own
  • Scores, trends and clinical thresholds consolidated automatically
  • Every entry enriches the record and the assistants
Explore follow-up
monitoring Tendances cliniques
3 mois
Symptômes Sécurité Thérapeutique Fonctionnement
Anxiété Dépression Sommeil
Avr.MaiJuin
auto_awesome Anxiété modérée → légère sur 3 mois, confirmé par 6 auto-observations.
05 · Calendar & billing

Admin gets handled as you go

Full calendar, online booking, automatic reminders. New patients register through a configurable form sent before the first appointment. Billing follows, with no Theramate commission.

  • Calendar, online booking and automatic reminders
  • Patient intake via a configurable form, before the first appointment
  • Invoice at the end of the session, payments tracked, zero commission
Explore calendar & billing
calendar_month Semaine 19
chevron_left Aujourd'hui chevron_right

Lun 6

09:00

Consultation

11:00

Visio

Mar 7

10:00

Consultation

14:00

Bilan

16:00 · libre

Mer 8

09:30

Consultation

13:00

Visio

receipt_long Facture · séance du mar 7 Payée · 65€
06 · Security & GDPR

HDS-certified, GDPR-compliant, under your control.

  • Encryption in transit and at rest (AES-256)
  • 100% European hosting, HDS-certified infrastructure
  • GDPR-compliant
  • Professional confidentiality preserved, only you read the clinical content
  • Never used to train an AI
See the security commitments
03Digital records

Patient records are becoming digital.

The direction is clear: records need to become more structured, secure, available and transferable. Theramate helps you make that shift without starting over.

Structure records

Consultations, documents, questionnaires, invoices and patient history connected in one workspace.

Secure access

Encryption, European hosting, controlled access, data export and deletion.

Keep continuity

A central place to find, share or recover the information your practice needs.

Transmit properly

Patient export, colleague sharing or record transfer: keep transmission clear, professional and controlled.

PDF, Word, audio and image imports are included, so migration can happen gradually.

04Pricing

Every feature. On every tier.

Whatever the tier, you get all of Theramate from day one, every feature, no exceptions and no commitment. Only your monthly consultation volume and your included audio transcription hours change from one tier to the next. Your patients are never capped.

Discover

30€ / month
VAT included
Consultations40 /m
Transcription included8 h
Patients∞
Subscribe

Essential

40€ / month
VAT included
Consultations60 /m
Transcription included12 h
Patients∞
Subscribe

Standard

Recommended
60€ / month
VAT included
Consultations90 /m
Transcription included18 h
Patients∞
Subscribe

Office

70€ / month
VAT included
Consultations120 /m
Transcription included24 h
Patients∞
Subscribe

Pro

90€ / month
VAT included
Consultations180 /m
Transcription included36 h
Patients∞
Subscribe
Optional module

Audio+, transcribe all your consultations.

Every plan already includes a comfortable transcription base (from 8 to 36 hours, depending on the tier). To transcribe every single one of your sessions without watching the counter, Audio+ tops up your base to cover the full monthly volume of your tier. Optional, activatable and cancellable anytime.

Discover +10€
Essential +12€
Standard +16€
Office +22€
Pro +35€
04.1Good to know
What happens if I exceed my quota during the month?
Two options, depending on your situation. If you feel this overflow will last, you can move up a tier and only pay the prorated difference for the current month. If it is a one-off, we offer extra-consultation add-on packs by the unit, activated in one click.
And exchanges with the assistants, is there a limit?
No counter to watch. Rather than showing a per-tier quota, we apply a reasonable limit, based on responsible usage and sized generously for a normal practice. In clinical work you won't run into it : it only exists to prevent clearly abnormal usage. You talk to the assistants as much as you need.
Can I change tier at any time?
Yes. Upgrades take effect immediately and you only pay the prorated difference for the current month. Downgrades are scheduled for the next billing cycle, so already-opened monthly quotas cannot be gamed.
What happens to my unused quota at the end of the month?
The quota resets each monthly cycle and does not roll over. The philosophy is that of a subscription, not a meter. If you regularly notice a surplus, that's probably a sign a lighter tier would suit you better.
Is there a minimum commitment?
None. All subscriptions are commitment-free and cancellable at any time, in one click from your account. Your data remains exportable before and after cancellation, in a standard format.
How is Audio+ billed if I activate it mid-month?
Prorated for the remaining days. If you activate it on the 15th of the month, you only pay half, and your monthly audio base is increased immediately. You can deactivate it at any time.
What about a group practice or multiple practitioners?
Each practitioner has their own subscription and isolated silo. It is a deontological requirement. For practices with 3 or more practitioners, we offer consolidated billing and dedicated onboarding ; contact us to discuss.
05Support

Frequently asked questions

Answers to the questions you have.

Another question? contact@theramate.pro
01 Will AI replace my clinical judgment?

Never. Theramate is an assistant, not a decision-maker. Every suggestion is a thought to validate or ignore. AI doesn't see what you see in session: nonverbal cues, intuition, the relationship. You remain the clinician. Always.

02 Is my data really secure?

Yes. Clinical data and PII are encrypted with AES-256-GCM. Transient audio files sent for transcription are encrypted during server processing, then deleted after integration. Video is never stored. The Theramate team does not view your clinical content: this is our internal policy and our commitment to users. Technical access is restricted, governed and logged. Hosted in the European Union, GDPR framework, no AI training on your data.

03 I'm not comfortable with technology.

Theramate was built for therapists, not engineers. The interface is simple and clean. Take your notes however you prefer: typing, handwriting, or dictating. Everything is designed to be intuitive. And if in doubt, detailed help is always there. If you can use email, you can use Theramate.

04 It's expensive for an independent.

Our plans are designed for independents: less than one consultation per month. Time saved on admin = more patients possible, or better balance. No commitment, cancel anytime.

05 Which platforms?

Web (app.theramate.pro) and macOS (native app). iPhone and iPad are available as an internal preview for subscribers, with wider availability this summer. Android: coming soon. Automatic sync across all your devices.